The Cascade Team Careers: Transaction Coordinator Assistant

Posted by Cary W Porter on Wednesday, June 5th, 2019 at 12:23pm

  • Issaquah, WA
  • Full-time
  • Salary: $15.00 to $17.00 /hour

Transaction Duties:

Create Files for New Transactions: Read through contracts and file; ensuring we have mutually signed contracts, and all forms relating to the transaction. Creates commission disbursement forms.

Escrow Duties: Open escrow and assists with communication between agents, escrow, and The Cascade Team; ensuring Escrow receives all pertinent forms for each transaction.

Time Frames and Deadlines: A real estate Transaction Coordinator's job includes paying attention to deadlines for items such as earnest money, inspections, and other related deadlines.

Closing Duties: Close out files including: Changing status on the NWMLS; deactivating and reassigning Adcodes, changing status on our backend website, ordering sign removal, and closing the loops in DotLoop transaction management program.

Monitoring of Transactions:The real estate transaction coordinator checks for all initials, signatures and dates before marking the disclosures as complete and filing them. Additionally, a real estate transaction coordinator calls or emails the agents and other parties to remind them of missing documents, and ensures all files are complete.

Additional Duties

· Greets guests

· Set up and break down of agent training meetings

· Answer phones

· Set up of new agent paperwork

· DOL and MLS roster management; including quarterly BVR updates on the MLS

· Social media and blogging: Facebook, LinkedIn, Google Plus, Instagram, Pinterest

· Assists with mailers: bundling and taking to post office for delivery

· Receiving, sorting and distributing Agent Mail

Education and Job Prerequisites

As a real estate Transaction Coordinator, you can be unlicensed or a licensed real estate agent. Regardless of licensing, a real estate Transaction Coordinator needs a solid clerical or administrative background and some knowledge of real estate as a job preferred.

Required Computer Skills

Advanced Microsoft Office Skills: Word, PowerPoint, Excel, Publisher, Outlook

Professional Skills:

· Great communication skills are a must

· Close attention to detail

· Ability to problem solve

· Prioritize and manage tasks daily

· Sense of urgency

· Ability to work on a team and independently

· Professional demeanor

· Ability to multitask


See: The Cascade Team: Real Agents / Real Success

Contact Janet Jolly-Porter: or 425-830-6743 to set up your appointment to learn more.

The Cascade Team has 27 offices in 7 States.  Arizona, Southern California, Colorado, Oregon, Indiana, Idaho and 13 offices in Washington including Seattle, Issaquah, Woodinville, Tacoma, Spokane, Sammamish, North Bend, Vancouver and more!

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